We Build Automated
Operation Systems
Transform your workflow efficiency with intelligent solutions that eliminate manual tasks and save 200+ hours monthly.
Efficiency Metrics
Problem
Your business is scaling, but your systems aren't.
As you grow, bottlenecks appear. Teams feel stretched, clients feel neglected, and opportunities are lost.
Limited by people to scale
Your team is overwhelmed, and clients are slipping through the cracks. Adding more people isn't always a sustainable fix.
Lack of visibility within your team
Projects stall, deadlines are missed, and you're always in the dark about where things stand.
Repetitive manual tasks slowing you down
Routine admin work is eating up hours that should be spent serving your clients and growing the business.
Our Solution
Your own internal tool. Built uniquely for your business.
Your business is unique—your tools should be too. We create solutions that scale with you.
Schedule a DemoWelcome back
Active Projects
Employees
Transform Your Business Operations
See the difference custom software with integrated AI automation can make for your business processes.
Before
Common business pain points
Manual Data Entry
Hours spent on repetitive data entry tasks, leading to employee burnout and frequent errors
Information Silos
Critical business data trapped in disconnected spreadsheets, emails, and various third-party tools
Costly Decision-Making
Slow, inconsistent decisions based on incomplete data and gut feelings rather than accurate analytics
Communication Bottlenecks
Delayed responses, missed information, and constant back-and-forth between teams and departments
High Operational Costs
Significant expenses from human errors, inefficient workflows, and redundant manual processes
Inflexible Off-the-Shelf Solutions
Generic software tools that don't fully address your specific business needs and processes
Essential Business Tools
Streamline and automate your operations with these powerful software solutions
Client Portals
Secure spaces for clients to access documents, track project progress, and communicate with service providers.
Example Applications:
- Client document sharing
- Project progress tracking
- Secure messaging
Internal Dashboards
Centralized hubs for team members to monitor KPIs, track projects, and manage resources.
Example Applications:
- KPI tracking
- Resource allocation
- Performance monitoring
CRM Systems
Tools to manage customer relationships, track interactions, and store client information.
Example Applications:
- Contact management
- Sales pipeline
- Interaction history
Scheduling Systems
Solutions for appointment scheduling, resource allocation, and calendar management.
Example Applications:
- Online bookings
- Staff scheduling
- Calendar integration
Invoice & Payment Processing
Automated billing, invoicing, and payment collection tools.
Example Applications:
- Recurring billing
- Payment reminders
- Financial reporting
Project Management
Tools for task assignment, timeline tracking, and team collaboration across complex projects.
Example Applications:
- Task tracking
- Timeline management
- Resource planning
- Gantt charts
- Team collaboration
Service Delivery Automation
Workflows that reduce manual steps in service delivery processes.
Example Applications:
- Automated workflows
- Service triggers
- Process optimization
Digital Intake Forms
Client onboarding and information collection solutions.
Example Applications:
- New client forms
- Dynamic questionnaires
- Conditional logic
Document Management
Solutions for storing, organizing, and sharing important files.
Example Applications:
- Version control
- Secure sharing
- Document templates
Time Tracking & Resource Allocation
Systems to monitor billable hours, optimize team utilization, and ensure resources are allocated efficiently.
Example Applications:
- Billable hours tracking
- Team capacity planning
- Resource forecasting
- Utilization reporting
Communication Hubs
Centralized messaging and notification systems for team and client communication.
Example Applications:
- Team channels
- Client notifications
- Thread organization
Reporting & Analytics
Tools to visualize business performance and identify improvement areas.
Example Applications:
- Custom reports
- Data visualization
- Performance insights
Knowledge Bases
Searchable repositories of information for both internal teams and clients.
Example Applications:
- FAQs
- Process documentation
- Training materials
Feedback & Survey Tools
Systems to gather and analyze customer satisfaction data.
Example Applications:
- NPS surveys
- Client feedback forms
- Satisfaction analysis
Automated Marketing
Email campaigns, social media scheduling, and lead nurturing systems.
Example Applications:
- Email sequences
- Social scheduling
- Lead scoring
Key Layers
Powerful internal tools thrive on three interconnected layers working in perfect harmony. Each layer enhances the others, creating a seamless system that drives efficiency and growth.
Interface
The front-end your team interacts with daily. A seamless, intuitive experience designed for clarity and ease of use.
AI Workflows
The engine automating processes behind the scenes. AI-powered workflows that optimize tasks and eliminate inefficiencies.
Data
The foundation that powers everything. Centralized, real-time data that informs decisions and drives insights.
A proven step-by-step process
This is a process crafted by years of experience in the software and startups world from all of our team members. We're confident in saying this is the best way we can help you make your project succeed.
We analyze your business needs and identify the key areas where custom software can make the biggest impact. This initial phase helps us understand your goals, challenges, and vision.
Timeline
Deliverables
Our team creates a tailored solution blueprint that addresses your specific challenges and growth goals. We define the project scope, requirements, and technical specifications.
Timeline
Deliverables
We build your custom solution with a focus on quality, performance, and scalability. Our development process follows industry best practices and includes rigorous testing.
Timeline
Deliverables
We deploy your solution to production and ensure a smooth transition. This phase includes final testing, user training, and preparation for go-live.
Timeline
Deliverables
We provide ongoing support and maintenance to ensure your solution continues to deliver value. Our support team is available to address any issues and implement enhancements.
Timeline
Deliverables
Our Work
See how we've helped businesses transform their operations with custom software solutions.
Remixxed
Transform long-form content like videos, podcasts, audio, and meetings into multiple media assets. Empower sales and marketing teams to maximize content value across all channels.
Nurtured
Create highly personalized interactive video journey widgets that conditionally display on your pages. Let visitors choose their own path through customized experiences.
HeyMail
Deploy unlimited domains and emails with private servers and custom IPs instantly. No artificial limits. No more waiting 24+ hours.
Two paths to your first user
Before ConvertSuite
Months wasted, money burned, endless delays...
With ConvertSuite
Fast, predictable, and ready to scale.
Get Started NowCalculate Your Potential Savings
See how much your business could save by implementing custom software solutions.
You could save up to
$161,538.46
creating Internal tools.
Savings Breakdown
About The Founder
Hey there, I'm Caleb Cook!
I'm a process automation specialist with a unique perspective to software development, deeply rooted in my extensive background as a Supply and Logistics Officer in the Navy.
As a Former Lieutenant, my experience honed my skills in intricate process management and optimization, providing me with a profound understanding of complex systems and operational efficiency. This expertise is pivotal in the world of software development where understanding and improving business processes is key.
We leverage this insight to develop process solutions using software engineering and A.I. to streamline operations, solve critical business problems, and enhance productivity.
Experience & Expertise
Military Leadership
Former Navy Supply and Logistics Officer with expertise in managing complex operational systems and large-scale logistics operations.
Process Automation
Specialized in developing AI-powered solutions that streamline business operations and enhance productivity.
Your Fractional COO & CTO
Working with me means you're essentially getting a fractional COO and CTO rolled into one – a unique combination that delivers exceptional value to your business.
Operational Excellence
My military logistics background brings disciplined operational leadership to your processes. I identify bottlenecks, optimize workflows, and implement systems that scale with your business – just like a seasoned COO would.
Technical Innovation
My software engineering and AI expertise allows me to build forward-thinking technical solutions that deliver real business outcomes. I bridge the gap between business objectives and technical implementation – the core function of an effective CTO.
Frequently Asked Questions
Find answers to common questions about our custom software development services.
How long does it take to build a custom internal tool?
The timeline varies based on the complexity of your needs. Simple tools can be ready in 4-6 weeks, while more complex systems might take 3-4 months. We follow an agile approach, delivering value incrementally so you can start seeing benefits quickly.
How much does a custom solution cost?
Pricing depends on the scope and complexity of your project. We offer flexible engagement models including fixed-price projects and monthly retainers. Most clients see a positive ROI within 3-6 months due to efficiency gains and cost savings.
Will the solution integrate with our existing systems?
Yes, we design our solutions to integrate seamlessly with your existing tech stack. We have experience connecting with CRMs, ERPs, accounting software, and custom databases. Our goal is to enhance your current systems, not replace them.
How do you implement AI in your solutions?
We leverage AI for automation, data analysis, and predictive insights. This might include automating repetitive tasks, extracting information from documents, generating reports, or providing decision support. We tailor the AI capabilities to your specific business needs.
What ongoing support do you provide?
We offer comprehensive support packages including bug fixes, feature enhancements, performance optimization, and user training. Our team is available for regular check-ins to ensure your solution continues to meet your evolving business needs.
Still have questions?
Contact our team